Few employers are as spread out as a university. That is exactly why an on-site flu vaccination clinic and a set of staff flu vouchers work so well together: one covers a concentrated department in a single visit, the other reaches everyone a clinic day cannot.
Our on-site flu vaccination clinics
We bring a pharmacist-led team to your site for the day, so staff are vaccinated at work in minutes, with nothing to arrange for themselves and minimal disruption to teaching, research or term-time operations. Clinics work best for a large, concentrated team based in one place on a predictable day: a professional services department, an estates or security team, or a faculty based entirely on the main campus.
Booking a clinic protects your people in several ways. It reduces the chance of students and staff catching flu, and lessens how badly symptoms affect the people who do. Across the institution, that means fewer absences, less disruption to teaching, and a safer, more confident campus for staff and students alike.
Where vouchers cover the rest of the institution
Very little of a university looks like one concentrated team on one site. Academic staff sit across separate faculties, often on different campuses. Part-time and visiting lecturers, researchers on placement, and staff at a partner institution are frequently off the main site altogether, or not on any single site consistently. A clinic cannot reach any of that, whatever day you pick.
That is where flu vouchers come in: a digital, pre-paid flu vaccination each employee redeems at a participating pharmacy near their campus, their home, or wherever their working pattern happens to take them. Running a clinic for your largest teams and vouchers for everyone else means every member of staff is covered, through one provider and one invoice.
Timing vouchers around term, not against it
Flu vouchers are valid for the whole flu season, from September to March, which for most universities is exactly the period you would choose anyway. Staff can redeem in their own time across the autumn and winter, including academic staff teaching flat out in October who would otherwise have no realistic slot for an appointment at all.
What it costs
On-site clinics are quoted to your site, headcount and locations, so get in touch for a tailored figure. There is no minimum headcount for either option. For the 2026/27 season, flu vouchers are priced as follows: pre-pay vouchers are £23 each for 1–9, £11.50 each for 10–999, and £10.50 each for 1,000 or more. Pay-Per-Activation is £18.95 per redeemed voucher, with a minimum of 25 activations.
Uptake tends to vary between a concentrated department and a dispersed faculty, so it is worth deciding which voucher payment model fits before you order. See our full guide on how to buy flu vouchers for the worked-example comparison, or our guide to flu vouchers versus on-site clinics for the fuller decision framework.
How it works
- Tell us your shape. Share your faculties, campuses and rough headcounts, and we will recommend the right mix of clinic and vouchers.
- Book your clinic dates. We schedule a pharmacist-led team to visit your largest, most concentrated sites.
- Receive your voucher code. One digital code covers everyone else, sent by email, ready to share through HR or occupational health.
- Staff get covered. Some are vaccinated on clinic day, others redeem their voucher at any of 2,000+ participating pharmacies whenever suits them.
Staff can find their nearest branch, including near a satellite campus or partner site, using our pharmacy finder.
A sector we already work with
We provide cover for Saïd Business School, University of Oxford. Higher education brings a particular mix of challenges: a wide spread of contract types, multiple sites, and a workforce that, outside of term-time teaching, does not run to any single timetable. A clinic and vouchers together are built to work around exactly that.
For the wider view of the voucher side of the service, see our overview of corporate flu vouchers.
Frequently Asked Questions
Can you run a clinic across more than one campus?
Yes, for a large, concentrated department at each site. For smaller or more scattered sites, staff are usually covered more practically through vouchers instead of a second clinic day.
Do vouchers cover part-time or visiting lecturers who are rarely on site?
Yes. A voucher is not tied to contract type or how often someone is on campus. Anyone you choose to include can redeem theirs at a participating pharmacy in the same way as full-time staff.
How much does an on-site clinic cost?
Clinics are quoted individually, based on your site, headcount and locations. There is no minimum headcount to qualify, so get in touch for a tailored figure.
What about researchers based off-site or at a partner institution?
Vouchers cover them in exactly the same way as everyone else. Because a voucher is redeemed at a pharmacy convenient to the individual rather than at a central clinic, it reaches staff wherever they are actually based.
Is there a minimum order for vouchers?
No. Pre-pay vouchers can be ordered from a single voucher upwards, so the order can be sized to exactly how many staff you want to cover.
Can we combine a clinic and vouchers in one order?
Yes. Most universities do exactly this: a clinic for the largest, most concentrated departments, and vouchers for everyone else, arranged through one provider and one point of contact.
When should we put a flu vaccination programme in place for term?
Vouchers are valid for the whole flu season, from September to March, and clinic dates are best booked early in term before teaching reaches its busiest point.
Did you know?
Flu viruses undergo periodic changes and mutations, necessitating annual flu vaccinations.
Each year’s vaccine is specifically formulated to target the prevalent strains expected during that particular flu season, ensuring optimal protection.
